5 Steps To H-2A Compliance - Audit Readiness

H-2A rules are complex. We make them simple.

Here’s how we protect your farm:

✅ We Keep You Audit-Ready – Your payroll and records stay fully organized, compliant, and ready for inspection—anytime.
✅ We Spot Problems Early – A former DOL H-2A investigator reviews your farm to catch issues before they become violations.
✅ We Back You With an H-2A Attorney – If the DOL shows up, your H-2A legal team is ready—with instant access to your records and a proven plan to defend.

Ready to Get Started? It All Begins with These 5 Easy Steps.

Step 1: Comprehensive Payroll & Tax Review

Before transitioning any client into the H-2A system, we conduct a comprehensive historical audit of payroll practices and tax filings—including IRS Form 943. You can’t change the past—but you can prepare your defense before the Wage and Hour Division (WHD) comes knocking.

This audit ensures:

✅ Hours offered and wages paid align with AEWR/OEWS standards
✅ All reimbursements, bonuses, and deductions are accurately recorded
✅ No historical errors create risk during a DOL audit

Get ahead of compliance issues—before the DOL finds them—Contact us today

Step 2: WHD Compliance Risk Assessment

Every employer completes a 1.5-hour virtual session with WLW2 Consulting, led by a former DOL H-2A investigator with over 20 years of field experience. This process includes:

✅ A Smartsheet intake form to uncover compliance and workflow gaps
✅ A full risk exposure analysis with recommended corrective actions
✅ Access to the H-2A Toolbox, featuring checklists for:
  • Housing inspections
  • Hours Offered tracking
  • Domestic recruitment with online applicant tracking and compliance
  • Progressive discipline compliance
✅ A readiness scorecard to evaluate audit vulnerability

The result? A clear snapshot of your current compliance posture—and a roadmap to get audit-ready—Contact us today

Step 3: Legal Review & Ongoing Readiness Support

As part of your compliance ecosystem, Attorney Wendel Hall—a nationally recognized H-2A legal expert—reviews:

✅ Disciplinary procedures and justifications for termination
✅ Transfer eligibility, 3/4 Guarantee compliance, and wage classifications
✅ Historical audit findings and any pending DOL investigations
✅ Pre-litigation strategies and formal audit response plans

Legal access is immediate, ongoing, and customized to your case—backed by seamless integration with your compliance dashboards for instant access to critical documentation.—Contact us today

Step 4: Timekeeping & Hours Offered Tracking

Every farm’s operation is unique—which is why we evaluate your current timekeeping process and recommend a right-fit solution that balances ease of use, compliance, and scale.

We offer support across a range of systems, including:

✅ Simple Digital Tracking – Ideal for small farms (under five workers), using user-friendly tools like Smartsheet or Excel. As easy as taking a picture of a paper timecard—then letting us handle the rest. Fully compliant and WHD-aligned.

✅ Crew-Based Time & Labor Platforms – Best suited for midsize operations needing:
  • Digital clock-ins and break tracking
  • Geofencing to match ETA-790 worksite locations
  • Real-time “hours offered” reporting to meet H-2A guarantees

✅ Enterprise Timekeeping Solutions – Designed for complex or multi-entity operations, offering:
  • Grower and FLC access
  • Piece-rate and hourly support
  • Compliance with H-2A, H-2B, and domestic labor laws

We work with your existing system—or help you adopt one that fits. Our priority is ensuring your records are audit-ready, accurate, and defensible— Contact us today

Step 5: H-2A Compliant Payroll Deployment

Clients can fully outsource payroll through the isolved platform, supported by Roost Bookkeeping and H2A Visa Solutions. This includes:

✅ Just send your hours — we handle the rest
✅ Built-in guardrails — we’re farmers too, and we know H-2A compliance
✅ DOL-compliant paystubs featuring:
  • FEIN and employer ID
  • Hours offered and worked
✅ Full-service tax filing (Federal, State, and Local)
✅ Seamless wage disbursement via direct deposit, paycards, or on-demand pay
✅ Secure, multilingual self-service portals for workers

All payroll records are securely stored and accessible through integrated compliance dashboards—keeping you organized, audit-ready, and in control— Contact us today

What Better Looks Like for H-2A

✅ Be Compliant – Align payroll, timekeeping, and tax records with H-2A requirements using audit-tested systems and support.
✅ Be Investigation Ready – Partner with a former DOL WHD Investigator and a top H-2A attorney to uncover and fix risk before the DOL does.
✅ Be Prepared to Defend with Confidence – Your team, documents, and legal strategy are already in place when the DOL arrives.
✅ Be Fully Supported – From hours tracking to paystub generation and tax filing, we handle the heavy lifting so you can focus on your farm.

Let’s protect your farm— Contact us today